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Constitution

Constitution of the
Association of Classified Employees of Boise State University
(ACE)
As Amended July 2017

Article I — NAME

The name of this organization shall be: Association of Classified Employees of Boise State University.

Article II — PURPOSE

The purpose of the Association shall be:

Section 1: To promote and develop activities, policies and procedures which enhance Boise State University in pursuit of its missions.
Section 2: To promote an active role for the classified employees in the governing structures and decision-making process of the University.
Section 3: To achieve formal representation in the process of establishing University educational and operating procedures and policies.
Section 4: To represent the classified employees in policy matters pertaining to personal and professional welfare at the University.

Article III — MEMBERSHIP

Section 1: Membership in the Association shall include all classified employees at Boise State University;
Section 2: A person ceases to be a member upon termination of employment at the University as a classified employee.

Article IV — SENATORS AND OFFICERS

Section 1: The Senate shall consist of five (5) officers and ten (10) senators. In addition the Immediate Past President shall serve on the senate in an advisory role (non-voting unless in the case of a tie) and assist as directed by the Association President.

Section 2: The Senate officers shall consist of:

  •         President
  •         Vice-President
  •         Secretary
  •         Treasurer
  •         Sergeant at Arms

Section 3: Elected positions will be handled as follows:

  1. Nomination by petition to the Nomination and Election Committee;
  2. Ballot voting by Association members with each member allowed one vote for each office;
  3. Officers shall be elected to a one-year term and shall be elected each year;
  4. Nominations for President shall be restricted to those who are currently serving or have previously served as a senator or officer.
  5. Senators have alternating terms of two (2) years.  Five (5) Senators will be up for election every year on their two (2) year anniversary.
  6. Election shall occur after the Spring General Meeting of the Association with Senators and Officers beginning their term on June 1.

Article V — POWERS AND DUTIES

Section 1: The Senate of the Association shall be charged with implementing the purposes of the Senate and exercising general supervision over its affairs;
Section 2: All members of the Senate shall be uninstructed representatives. It is the Senators’ responsibility to seek input and/or advice from association members pertaining to classified employee issues, however, Senate members shall be free to then exercise their own judgment on matters of decision and voting.

Article VI — VACANCIES

Section 1: RESIGNATION OR TERMINATION OF SENATE MEMBERS: A vacancy occurs in any office or position, elective or appointed, or in any committee, when the person holding the same submits a letter of resignation to the President or ceases to be a classified employee of the University.
Section 2: ABSENCE: A vacancy occurs when a member of the Senate or of any committee, unless excused of record by the Senate, is absent from three (3) consecutive regularly scheduled meetings.
Section 3: REPLACEMENT:

  1. In the event of a vacancy in the office of President, the Vice-President shall assume that office to complete the term.
  2. In the event of a vacancy in any other position the following will occur:
    1. Notification will be sent out to all eligible members about the vacancy and they will be invited to present themselves as potential senators.  This will be followed by an immediate vote by the senate to determine who would be the best suited replacement to finish out the term.
    2. If no eligible members show interest, the position will be offered to the eligible member who received the second highest amount of votes in the previous election.
    3. If neither option above presents itself, then the President with a majority vote approval of the Senate can appoint someone to serve out the unexpired term.
  3. Vacancies in any position, other than President, occurring sixty (60) days or less before a regular election, need not be filled before that election.

Article VII — MEETINGS

Section 1: REGULAR ASSOCIATION MEETINGS: There shall be an open regular meeting held at least once each year. The meeting shall be held at a time and place designated by the President and approved by the senate. Such meetings shall be held for the purpose of conveying information, determining position or policies relative to the Association, conducting election nominations, and other business. Notification of a regular meeting shall appear at least three (3) weeks before such a meeting.
Section 2: SPECIAL ASSOCIATION MEETINGS: Special meetings shall be called by the Senate, be authorized by the membership at any regular meeting, or be called by the President following request by petition of at least thirty-five (35) members of the Association. Notification of the special meeting and its purpose shall appear at least one (1) week before the meeting.
Section 3: SENATE MEETINGS: The Senate shall meet throughout the year as specified in the Bylaws or at the call of the President by her/his own motion or upon request of any two Senate members.
Section 4: PROCEDURES: The President shall preside at all meetings. Questions of parliamentary procedure shall be decided in accordance with Robert’s Rule of Order.
Section 5: VOTING: At each regular or special meeting, each member shall have one (1) vote.
Section 6: RECORD OF PROCEEDINGS: A copy of the proceedings or summary thereof of the regular and special meetings shall be published and made available to all members by the Secretary.

Article VIII — COMMITTEES

Section 1: The Association President may, with the concurrence of the Senate, create standing or ad hoc committees.  A senator may recommend to the Association President the creation of both standing and ad hoc committees.
Section 2: The Association President shall appoint or recommend members to serve on any Association or Senate Committee.
Section 3: The Nomination and Election Committee will be responsible for preparing the ballot for each general election.

Article IX — QUORUMS

Section 1: ASSOCIATION MEETINGS: At all association meetings, a majority of regular members in attendance, shall constitute a quorum.
Section 2: SENATE MEETINGS: At all Senate meetings, a majority of the Senate shall constitute a quorum.
Section 3: COMMITTEE MEETINGS: At meetings of any committee, a majority of its members shall constitute a quorum.

Article X — AMENDMENTS

  1. The Constitution may be amended by a majority vote of the members voting provided due notice in writing of the proposed amendment is submitted to the Senate at least fifteen (15) days prior to voting on the proposed amendment and the Secretary makes available copies of the proposed amendment to the Association membership at least seven (7) days prior to voting.